How cloud-based HR systems are changing the game, and why there’s no going back

Ghina Fahs
June 12, 2023
How cloud-based HR systems are changing the game, and why there’s no going back
HR Tech

Let's be real, HR teams have been overwhelmed. With so many tedious and repetitive administrative tasks, they aren’t getting the time they need to focus on strategic contributions and the things that really matter: people. Besides, we can all agree that admin tasks can be a bit of a snooze-fest, but thanks to today’s innovators, automation, and the speedy advancement of technology, better, smarter, and more efficient ways of doing things are on the horizon. Enter: cloud-based HR systems. These bad boys are revolutionizing the way HR teams, people managers, and business owners manage people operations, and they're totally making our lives a whole lot easier.

But it's not just about convenience; by giving HR managers back much-needed time, they can focus on more meaningful and impactful duties of HR, like employee engagement and satisfaction, learning and development, employee wellbeing, and company culture, to name a few.

So, friends, here’s what you need to know about what cloud-based HR systems really are, what they can do for your business, and why there’s no turning back once you’ve seen the light. 

What exactly is a cloud-based HR system?

Think of it like this: a cloud-based HR system is like having a fancy HR assistant chilling on the internet. Technically, it’s any software that helps companies handle all their HR stuff online. Instead of having to deal with piles of paperwork, a cloud-based HR system lets you manage employee data, payroll, benefits, time tracking, and more in one convenient place.  All your info will be stored in the cloud, which means it lives in a secure, web-based system. Plus, you can access it from anywhere, anytime, as long as you have an internet connection.

Cloud-based HR systems enable your business to join all kinds of employee data into a single software platform. From storing important documents to giving easy access to contact details and payment information, these modern HR solutions can save you loads of time by reducing and simplifying processes that are otherwise manual and time-consuming, such as employee onboarding and offboarding, payroll, benefits and time off management, people analytics, and so much more.

What are the advantages of switching to the cloud?

In the past, HR systems were mostly limited to big companies with deep pockets because they demanded costly software, complex systems, and loads of resources to set up and maintain. It was a headache for small and medium-sized businesses who couldn't afford all that jazz. Plus, the security of their data was a concern too. But this is exactly why cloud-based HR systems are such a game-changer! They made HR tools accessible to all. Not only are they way more affordable, but they also come with added perks. Employees can hop in and handle their own HR needs, like checking their benefits or requesting time off. These systems are self-serve, meaning you don't need an IT team or a never-ending setup process to get rolling. It's a win-win for businesses of all sizes!

On top of that, you can expect to improve your security… by a lot. When you choose a trusted third-party provider, you don't need to worry about building, buying, or maintaining expensive security hardware or software, and you can trust that your sensitive data is being kept safe and secure in a secure data center.

What’s more? Many cloud-based HR systems come packed with features like recruitment tools, employee self-service portals, performance management, and super insightful people analytics. This makes it easier for you to manage your employees' needs and performance, and make data-driven decisions about recruitment, training, promotions, and pay raises.

Why there’s no turning back:

The reality is that the future of HR is here and it's in the cloud. If you haven’t made the switch to cloud-based HR management already, we’re happy to tell you that there’s something better out there for you. According to a survey by SelectHub, 100% of surveyed HR software buyers were open to cloud solutions, and access to the cloud was the number one sought-after feature from surveyed buyers.

To add to that, the great thing about cloud-based HR systems is that they’re far more accessible and affordable for small and medium businesses, including startups. By using a cloud-based HR system, companies of all sizes can streamline their employee management process, save time and money, and make sure their people have the best employee experience.

We’re entering a new wave of HR: the same way that HR transformed in the 90’s, moving from stacks of paperwork to computers, HR is transforming today, once again: by moving from computers to the cloud. And you can only access the cloud through computers, so in hindsight, we’re actually pretty grateful for that dusty old computer in the corner of the office, because every part of the process needed to happen for us to get to where we are today.

If you’re down to say goodbye to the days of paper-pushing and hello to the cloud-based age of HR, then you’re in the right place—alfii is at your service, care to take it for a spin?

Try it for free in just a few clicks by signing up (no cards requested, we promise), or hit us up and we’ll answer any and all questions you might have about alfii!

TLDR? Here’s a recap of the benefits of using cloud-based HR:

  • 24/7 access to information and data center resources, from anywhere
  • Improved security thanks to a trusted third-party provider, which keeps your data safe in a secure data center
  • No upfront investment in pricey hardware and no maintenance fees; instead, scalable, pay-as-you-go pricing
  • Easily add and remove features including recruitment tools, employee self-service portals, performance management, and super insightful people analytics
  • Manage employees' needs and performance easily and efficiently
  • Utilize insights and analytics to make data-driven decisions about recruitment, training, promotions, and pay raises.

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